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9 January 2014, 02:19 pm
Job Vacancy At RS:X Class Association - Executive Secretary
RS:X Class logo
RS:X Class logo

RS:X Class Association

The RS:X Class Association is seeking an Executive Secretary.
The deadline for applications is 27 January 2014.

Contact the RS:X Class by email here for more information.

The Executive Secretary of the International RS:X Class Association (the Class) is to undertake the following tasks, accepting that much of the communication required will be electronically processed due to the geographic location of other parties working with the Class:

Liaison

It is important that the Executive Secretary should, in a positive and active manner, coordinate and liaise with all members of the Class, other stakeholders and parties that have business with the Class. Such liaison and coordination should be as prompt as is realistically possible. Parties concerned include the following non-exhaustive list:

• The President and Vice-Presidents of the Class.
• The Executive and Technical Committees of the Class.
• Any working party of the Class.
• National RS:X Class Associations and other Full Members.
• The ISAF. And Olympic Committee
• The International Windsurfing Association (IWA), its officers, committees and members as appropriate.
• Local organising authorities of established and potential Class events.
• Suppliers of services to the Class
• Neil Pryde as producer of the equipment

Events and Manager

• Negotiate the agreements with the candidate Club/sailing Federation/Municipalities/Couriers provider travelling etc.
• Search for sponsor for the class and for each event
• Managing the communication policy of the class with the focus to the Olympics Games of Rio 2016
• Be the Class representative organising its World and European Championships for both senior and youth divisions.
• As such negotiate directly with Local organisers and suppliers of the Class.
• Supervise and assist as required other Regional Class events to ensure that the event and its associated documents conform with Class and ISAF policies.
• Supervise and publish the race documentation of World and European championships.
• Attend World and European championships to supervise the on-site management of all areas.
• Invite bids for future events to be presented to the Class.
• Maintain a calendar of future Class events.
• Maintain and/or assist in the development of qualification systems for World and European Championships. These should be approved by the Executive Committee as appropriate.

Class Website

• Manage the Class website for general business and events. This includes posting data and, as far as possible, ensuring that the facility is available to the Class members and the general public at all times.
• Coordinate with possible sponsor for the use of the advertising on the web.

Meetings

• Prepare the Annual General Meeting and any other General meetings as required. Take minutes to be approved by the chairman of the meeting.
• Set the agenda and times of Executive meetings. This will usually be by Skype or similar systems but may be in person when attendance is mandatory. Take minutes to be approved by the chairman of the meeting.
• Contribute to working parties as appropriate and attend meetings as required with ISAF and coordination with Olympic Committee/classes.

Policies and management

Policies should be built as required at the instruction of, and/or approval by, the Executive Committee. Once in place the policies should be adhered to unless authority to deviate is given by the President, Vice-Presidents or Executive Committee. Such policies include:
• The bidding process for future events.
• The management of events.
• The management of member subscriptions.
• Book keeping systems.
• Race Management Policies and other policies of the Technical Committee.
• Complaints procedures.
• Confidentiality agreements.
A policy for general working practices should be built over time so that the document accurately reflects the activity of the Class.

Accounts and Finances

• Manage simple accounting records to be passed to the appropriate accountant or bookkeeper at the time.
• Set budgets for each year's activity of the Class.
• Set budgets for World and European Championships.
• To purchase capital equipment at the instruction of the Executive Committee. Equipment of a value less than €100 may be purchased without approval unless a policy on such expenditure says to the contrary.
• To prepare the monthly payments by the 15th ad to make the orders by the 27th of each month.

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